Success factors of scientific conferences and their organization skills

One of the most important ways to exchange cultures and discuss many topics is scientific conferences and seminars. However, there are many difficulties in organizing such meetings. To avoid facing a huge number of obstacles that can be encountered, we provide a service in sponsoring delegations to secure meeting halls of various types. Book your hall here.

The importance of attending scientific conferences

• Scientific conferences are considered one of the most important means of publishing studies and research written and submitted in the name of the researcher under the supervision and arbitration of the Scientific Conferences Preparation and Organization Committee.
• Providing the possibility of review and arbitration and enabling a quick response to the research submitted for publication. This is an important advantage for researchers for a quick way to publish the results of their research.
• Meeting with specialists in the same field, sharing experiences and opening new horizons.

Important factors that must be available for the success of scientific conferences

Organized and expert management is the most important element to overcome obstacles. As the director responsible for the Scientific Conferences Organization Committee must have scientific and technical expertise. And be firm on the one hand and acceptable on the other hand by the work teams. And with high communication skills to control obstacles, lead the event and create a sense of confidence among participants in the management’s influence on current events.

Some of the management’s tasks include:

• Providing the appropriate atmosphere for the type of meeting and supporting this with lighting equipment, sound effects and the latest technological display devices.
• Determining the topics that the scientific conference will address and supporting activities that allow the research to be presented more clearly, such as holding workshops within the scientific conference program.
• Determining the location where the scientific conference will be held in a manner that is compatible with the place of residence of the attendees and the means of transportation provided and the availability of the appropriate environment according to the nature.
• Studying the capabilities and possibilities to accompany the scientific conference with activities supporting the topic of the meeting, such as tourist tours and visits to related places.
• Managing time and adapting it to the number of attendees and the specified period for presenting the summary, receiving discussions and constructive criticism, directing participants to explain the ambiguous meanings in the research and managing dialogues.
• Inviting the press and media to transmit the conference proceedings and the results it reached and securing direct coverage according to the nature of the conference.
• Announcing the scientific conference, sending invitations and setting a date to receive research for arbitration and responding to them.
• Recording notes, conference proceedings and ongoing discussions, separating heated discussions and seeking the help of experts to arbitrate them.

Electronic conferences

The scientific community has witnessed major developments in information systems in the recent period, which reflected their impact on the fields of scientific research and methods of publication. It facilitated the process of communication between human minds without the need to move and carry documents. Many institutions have held electronic scientific conferences. That has occupied the attention of many pioneers of science and researchers who are very interested in conducting discussions. They are presenting their ideas and imposing their scientific personality. This is despite their being slightly far from some of the features of the well-known conferences that attracted the attention of many because of them.

It is true that electronic scientific conferences have facilitated the meeting process for researchers by holding presentations, scientific meetings and lectures through modern communication and communication technologies. And holding limited scientific events during sessions from home or the workplace for hours behind a computer screen or other electronic means.