The most important precautions for organizing seminars

It is important to adhere to the precautions for organizing seminars to hold a dialogue between a group of people on a specific topic. A group of specialists participate in it. The opinions of the attendees are listened to to obtain new information. And to present ideas that have not been previously addressed. The seminar is one of the important means of communication. That increases the rate of interaction between the attendees and those in charge of it. Various seminars are held in many places, whether educational or in different business sectors.

Elements of the seminar

You can learn about the elements of the seminar through the following points:

• The topic: is the main axis around which the seminar revolves, which is the basis for holding it.
• The supervisor: is the person who follows the seminar from its beginning to its end, and he also has the right to distribute roles between the participants, and attendees, and manage the dialogue during the seminar.
• Participants: are a group of people who have sufficient experience to present their ideas and opinions, based on references, specialized sources, and related to the topic of the seminar.
• Attendees: They are the people who are invited to attend the seminar by announcement in general, or by sending them a special invitation card, and their role depends on listening to the ongoing dialogue, and participating in it when the opportunity allows.

How to organize a seminar

To organize a successful seminar, the following must be understood:

Define the goal of the seminar:

It is important to clarify the goal for which the seminar will be held, measure the extent of its acceptance in society, and how to achieve the desired benefit from it, according to the work plan prepared for that.

Choose the required category:

The category of individuals who are directly related to the goal of the seminar and its topic must be chosen. For example: When holding a literary seminar to discuss the latest novels that have been published. It is important to invite writers, and educated thinkers with long experience in the field of writing and the Arabic language, as participating members, and discussants in the dialogue.

Announcing the details of the seminar:

After working on the previous two steps, comes the step of announcing the seminar. While taking care to mention all the main information related to it. It should also be determined whether the attendance is for the general public or for a specific category. Advertising is done through daily newspapers, hanging advertisements on billboards, and using social media sites. Which facilitated many means of advertising, and helped make the news reach faster.

Sending invitations:

Invitation cards are designed based on the content of the seminar. They include all the details that the invitee should know, such as the place and time of the seminar. The important points that will be discussed and the name of the invitee is written on the cover of the invitation card addressed to him.

Documenting the seminar:

Through photography and video, these sources remain preserved references in case you want to watch the events of the seminar again.

Evaluation:

It helps determine the extent of the success of the seminar, and the members supervising it. By implementing it properly, and achieving the main goal for which it was held.

Factors for the success of the seminar:

Good preparation in terms of choosing the topic, and distributing roles between members and the president. Determine the time and location of the seminar, and have a committee contact the seminar location.

Be sure to highlight and summarize the main points of the seminar, and set the time allocated for each speaker.

Seminar supervisors should adopt a set of methods in work, including:

• Clarity: That is, the objectives of the seminar should be clear in the minds of the recipients.
• Discipline: This is related to respecting appointments during the seminar activities so that the activity starts on time and ends at the time allocated to it.
• Organization: So that each participant is aware of the task assigned to him, and works to implement it in the place and time designated for it.
• Efficiency: So that the recipient feels during the seminar that he is actually acquiring knowledge, skills, or positions that he has no experience with before. This, of course, will not happen unless the participants have the required competence.
• Activation: The cooperative activation method enables recipients to voluntarily integrate into the seminar activities.

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