Airport reception guide for various delegations

We offer all types of delegations airport reception services to help your guests feel welcome. It makes a great first impression and adds a sense of relief for your guests to have someone waiting for them after getting off a long flight. We know that it takes at least a few hours of your valuable time to meet your guest at the airport and it is an effort that will be appreciated. Therefore, we provide the service of receiving delegations, renting cars, and booking hotels and restaurants for various delegations to complement the time they will spend in the Kingdom.

Pre-arrival checklist

The main thing to do at least two weeks before arrival is to communicate everything very clearly. By communicating with the delegation on one of the social media platforms a few weeks before arrival. This way, you can connect to each other quickly if the guest only has access to the airport Wi-Fi.

Ask your guest for the following information:

• Flight number and scheduled arrival date and time.
• Mobile phone number (although it will be roaming).
• E-mail address.
• A photo of your guest (so you know what they look like).
• Number and size of bags/bags (so you can determine the type of vehicle suitable for transportation from the airport).

In addition, provide the following to your guest if you wish to meet them at the airport yourself:

• mobile Number.
• E-mail address.
• Airport pick-up fees and payment terms.
• A picture of yourself.

If you will be waiting in the arrivals hall, it may be helpful to write your guest’s name in thick black marker on a piece of paper and hold it up. Tell your guest that you’ll keep their name on a piece of paper. Or perhaps wear something that’s easy to spot, like a unique scarf.

If you wait in your car, either tell your guest where to find a payphone that accepts card payments after entering the arrivals hall or connect to the airport wifi and send you a message. Remember, he’s likely to be tired and nervous, so it’s best to be very clear about where he needs to go to find the phone.

Also advise your guests to turn their phones on or disable airplane mode after landing. It’s easy to forget after a long trip.

Logistics

It is very likely that your guests will feel very nervous, and this may be their first experience in your country. Send a message a few days in advance to let them know you want to see them and reassure them that you will be waiting for them when they arrive, repeating the arrival instructions you agreed upon previously.

Ask your guest to send you a quick message or email before boarding their plane when they start their flight. If the flight requires a stop, to inform you of any delays or unexpected changes.

Arrival day

Before you leave for the airport, check the flight arrival time and make sure your mobile device is not on silent mode – you don’t want to miss a call.

Also keep in mind that if your guest has to go through customs and immigration. This will add a delay of just a few minutes or maybe a few hours – you can never be sure. It might be helpful to bring an iPad/laptop or something to read.

Airport reception service for delegations with Alwofod

Or you can relieve your mind of all these details and leave it to us, as we provide an exceptional experience for delegations in Alwofod, by:

• Ensuring speedy completion of procedures.
• Providing distinctive waiting places for the comfort of delegations.
• We organize, prepare and implement guest reception events of various types and levels, in coordination with the competent authorities at various airports, as well as farewell parties, with the highest levels of service provision.
• Professionalism in receiving any number of delegations.
• You will find our services in various destinations, airports and ports.
• Providing related services by all required means.
• Providing all services, including completing official procedures, and transporting luggage. And providing appropriate cars in coordination with the best service providers around the world at the best prices.