Meeting room facilities

What is the meeting room?

It is a large room designated by many institutions for holding meetings. Whether between employees and management, or receiving company guests.

Having a hall in which meetings are held is better than holding meetings in the staff rooms, where there is an appropriate atmosphere for discussion and research and comfortable places where they can write and take notes during meetings.

As for the location of the meeting room, it is better to be in a secluded location and far from the places of entry and exit for employees; So as not to disturb the staff during the meetings.

Meeting room furnishing techniques vary depending on the size of the company, the number of employees, and many other factors. But sometimes a company or organization needs to reserve an external meeting room to suit new circumstances and situations.

Meeting room components

Office furniture

It is represented in the table and chairs, and the chairs must be suitable for the number of the meeting and the table is wide, especially in large meetings.

In terms of table type, the table made of glass gives a luxurious and elegant look to the room, while tables made of wood are more practical, and the chairs are preferably made of leather or thick cloth to give the seated comfort.

Desktop gadgets

Basic items should be available for every meeting, such as white paper, pens, computers, etc. What the meeting needs, as for ways to prepare it by placing it in a luxurious leather file, or securing a notebook bearing the organization’s logo with a ballpoint pen that is renewed in every meeting.

Lighting

The lighting of the meeting room should be clear, and one of the strong lighting methods is the large windows through which sunlight enters, so the lighting becomes natural. The lighting inside the room is by large neon hanging on the ceiling of the room that allows light to be distributed to the meeting.

Equipping meeting rooms with audio and visual systems:

The types of these devices are varied according to the needs of the meeting

Screen to display photos or videos

In every meeting room, there should be a large screen to display the photo reports. As the first thing, anyone notices when entering a conference room is the display screen. This is the “visual” part of the video and audio conference room. And it is one of the main collaboration tools.

The projection screen is what allows you to see your colleagues in other locations, view presentations, or do video conferencing as video conferencing is your best option in the digital world. and screen sharing from laptops, tablets, and even smartphones. Or to illustrate written ideas, etc., and it may be a large TV screen and it must be a computer screen.

Microphones & Speakers

Microphones and loudspeakers are an important addition to meeting rooms. Depending on how you intend to use the room and the features of the space.

Connectivity

There is a wired connection, a wireless connection, and a combination connection between wired and wireless. It is one of the things that must be available in the meeting room in the current era.

Interactive Whiteboard

The interactive whiteboard is a great tool to add to your meeting room equipment system. Interactive whiteboards allow you to write directly on the whiteboard in different colors. And annotate them on web pages or documents.

To learn about the factors that affect the cost of booking a meeting room, read this article

Contact us now to book a meeting room suitable for your needs and the purpose of your meeting from here.